Appendix 207. TRANSPARENT COPY OF THE FINAL, CORRECTIVE, OR REVISED PLAT AND OTHER COPIES TO BE RECORDED

207.1

Requirement of Submittal

207.1.1

All plats shall have a minimum .004" thick transparent plastic film copy made by xerographic methods and printed in reverse on the back side of the material submitted to the Hamilton County GIS Department staff. Plats cannot be stamped unless this type of material is submitted.

207.1.2

In addition to the minimum .004" thick transparent plastic film copy made in the way specified in Section 207.1.1 above, the Registrar requires that there be at least three other copies with original signatures. One of these other copies can be on any transparent material and two can be black line paper or xerographic copies or all three other copies can be black line paper or xerographic copies.

207.1.3

In addition to the transparent plastic film copy and other copies to be recorded, all major subdivisions and any other plats developed using CAD are to submit a copy of the CAD file to the Hamilton County GIS Department. The CAD file will be used only for purposes of creating document images and updating official maps. The electronic file will be treated as a trade secret for purposes of protecting it from disclosure to competitors. It shall be delivered for use in computers utilizing the Microsoft Windows operating system on a single 3.5-inch floppy disk formatted or as an electronic mail attachment. Acceptable CAD file formats are AutoCAD version 12 or later, MicroStation 95, and ArcView shape file format.

207.2

Time of Submittal

The transparent plastic film copy and other copies to be recorded for a Subdivision or an Administratively Approved Subdivision with Variances are submitted after the Planning Commission has approved the final plat. The transparent plastic film copy and other copies to be recorded for an Administratively Approved Subdivision, a Corrective Flat or a Revised Flat are submitted at any time after the approvals and changes required by the Planning Commission staff have been done.

207.3

Procedure

207.3.1

In addition to the transparent plastic film copy and other copies to be recorded, all major subdivisions and any other plats developed using CAD are to submit a copy of the CAD file to the Hamilton County GIS Department. The CAD file will be used only for purposes of creating document images and updating official maps. The electronic file will be treated as a trade secret for purposes of protecting it from disclosure to competitors. It shall be delivered for use in computers utilizing the Microsoft Windows operating system on a single 3.5-inch floppy disk formatted or as an electronic mail attachment. Acceptable CAD file formats are AutoCAD version 12 or later, MicroStation 95, and ArcView shape file format.

207.3.2

The transparent plastic film copy and other copies to be recorded are circulated for signatures by the Health Department, if necessary, the City Engineer, and the Hamilton County Water and Wastewater Treatment Authority, if necessary, or their designated representatives.

207.3.3

Before the City Engineer or his designated representative can sign the transparent plastic film copy and other copies to be recorded, he or his designated representative shall determine that the improvements have been installed and accepted in accordance with the final plat and with the standards of the local government; or that an appropriate bond has been posted with the local government.

207.3.4

If all of the lots are served by existing, functioning public sanitary sewers or public sanitary sewers to be installed or bonded by the developer before the plat is recorded, the Health Department does not sign the copies to be recorded. If the above does not apply, the Health Department must sign the transparent plastic film copy and other copies to be recorded before they can be recorded. If the Health Department must sign the transparent plastic film copy and other copies to be recorded, then, before the Health Department can sign the transparent plastic film copy and other copies to be recorded, the Health Department Officer shall determine that all conditions necessary to protect the public health have been complied with, including, but not limited to, State Health Department Regulations and the Regulations of Hamilton County in relation to sanitary sewage disposal.

207.3.4.1

If available or bonded public sanitary sewers are provided by the Hamilton County Water and Wastewater Treatment Authority (HCWWTA), the plats shall be signed by a representative of the Hamilton County Water and Wastewater Treatment Authority (HCWWTA).

207.3.5

The transparent plastic film copy and other copies to be recorded are signed by the Secretary of the Planning Commission or his designated representative.

207.3.6

Before the Secretary of the Planning Commission or his designated representative can sign the transparent plastic film copy and other copies to be recorded, the Secretary or his designated representative shall determine that the transparent plastic film copy and other copies to be recorded have been duly signed by the Director of the GIS Department or his representative, the Health Officer, if necessary, the County Engineer or his designated representative, and a representative of the Hamilton County Water and Wastewater Treatment Authority (HCWWTA), if necessary, and that the transparent plastic film copy and other copies to be recorded are in substantial conformance with the approved corrective, revised or final plat.

207.3.7

The transparent plastic film copy and other copies to be recorded are taken to the Registrar's Office and recorded. The Registrar keeps the transparent plastic film copy and two paper copies and returns the other copy or copies.

207.3.8

The required number of additional paper copies (Presently this is five (5) copies, although this is subject to change) are made from the copy returned by the Registrar or other source and taken to the Planning Agency staff.